Texas-first automation for plumbing contractors
ClearAutomations is the front desk for plumbing contractors. We build the AI employee that answers every call, recovers missed leads, follows up on estimates, and keeps reviews coming, for companies that win on speed when the emergency hits.
2 min
target callback task
85%
of voicemail callers never call back
$285-1,200
value of each missed call
The leak is speed-to-lead
Burst-pipe and no-water calls come in nights and weekends, when the job is biggest and the caller is most ready to book whoever answers first. Emergency plumbing calls close at 12-16%, the highest rate in the trades, but only for the company that picks up.
Estimates for repipes, water heaters, and sewer work get quoted once, then sink into a dispatcher's memory or an unread inbox.
Past customers, warranty follow-ups, and recurring service opportunities are valuable, but rarely get consistent follow-up.
The first build focuses on lead response, emergency routing, and owner visibility. It does not replace your dispatcher, field-service platform, or licensed-plumber judgment.
Start with the $1,000 AI Assessment.
Build · Stage 1
The core build - demo workflow ready
Faster callbacks and fewer lost emergency jobs
Setup
Scoped in Assessment
Monthly
Scoped in Assessment
Timeline
2-3 weeks
The system prioritizes speed and routing. It should not promise availability, pricing, or diagnosis without your approved rules. Health-and-safety branches (gas, sewage backup, flooding) route to a human immediately. The AI never holds a true emergency.
Build · Stage 2
Added after CRM and quote process review
More quotes turned into booked jobs
Setup
Scoped in Assessment
Monthly
Scoped in Assessment
Timeline
2 weeks
This stage works best when the company already tracks estimates or can export them from its field-service platform.
Build · Stage 3
Added after emergency and quote flows are stable
More repeat work and stronger local proof
Setup
Scoped in Assessment
Monthly
Scoped in Assessment
Timeline
1-2 weeks
Review and SMS workflows require opt-in, unsubscribe language, and realistic frequency caps before production use.
Everything starts with the $1,000 AI Assessment. We quantify exactly how many calls you're missing and what each is worth, then build from there. The fee credits toward the build. The build below is what your AI front desk looks like for plumbing, scoped in your Assessment with 4+ integrations wired in (phone, CRM, SMS, and your calendar or field-service platform). By month 3 you get a simple ROI report: the booked jobs and recovered revenue the system actually generated. Production launch requires real phone, CRM, dispatch, and opt-in settings to be reviewed first.
TCPA-aware outreach
Production SMS and callback flows need opt-in, unsubscribe language, quiet hours, and frequency caps. We only text people who contacted your business directly (no purchased or shared lists), and opt-outs are honored whether someone replies STOP or just asks to stop.
No diagnosis or pricing promises
AI scripts collect context and route leads; licensed plumbers and dispatchers remain responsible for diagnosis, pricing, and commitments.
Safety-branch routing
Gas smells, sewage backups, and flooding route to the right human path immediately. The AI never holds a true emergency.
Dispatch-platform friendly
Designed to sit beside ServiceTitan, Housecall Pro, Jobber, FieldEdge, HubSpot, or a simple spreadsheet pipeline.
Add to the build
Add-on - scoped in Assessment
Document exactly when automation should route to dispatcher, owner, on-call plumber, or normal office follow-up.
Add-on - scoped in Assessment
Turn completed jobs into a simple, compliant review request system with owner visibility.
Add-on - scoped in Assessment
Import old customers or service members and build a reactivation workflow around equipment age and service cadence.
Tools policy
The demo uses n8n as the automation backbone and can connect to the contractor-owned CRM, phone, email, and dispatch stack after account access is approved.
Self-hosted n8n
Coordinates form intake, callback queues, follow-up sequences, review requests, and owner digests.
Retell AI (or approved voice agent)
Handles scripted lead capture and callback support without promising diagnosis, pricing, or plumber availability.
HubSpot or existing CRM
Stores lead status, service type, urgency, quote stage, and follow-up tasks in the contractor's account.
Twilio, Telnyx, Resend, or Gmail
Used for production messaging only after sender identity, opt-in, and unsubscribe rules are configured.
Holding a true emergency
Gas, sewage, and flooding emergencies must route to a human path immediately, never sit in an AI queue.
AI pricing or diagnosis
The demo does not let AI quote repair prices, diagnose plumbing issues, or promise dispatch windows without approved business rules.
Unregistered automated SMS
Even one automated text requires A2P 10DLC registration. Registration, opt-in records, and unsubscribe handling come first in every build; no SMS goes live before it.
Hidden lead ownership
ClearAutomations should not own the contractor's phone number, CRM, workflow exports, or customer list.
Illustrative results
| Metric | Today | Modeled System |
|---|---|---|
| After-hours emergency calls | Voicemail, owner cell, or next-day callback | Callback task and routing in under 2 minutes |
| Missed estimate requests | One manual reply, then no structured follow-up | Follow-up sequence with lost-reason tagging |
| Past-customer revenue | Reactivation when someone remembers | Segmented reactivation by equipment age and cadence |
| Owner visibility | CRM checks and call log guesswork | Weekly digest of leads, booked jobs, and leaks |
Shops that fix speed-to-lead typically recover 28-30% of lost leads. At $285-1,200 per missed call, that models out to thousands in monthly recovered revenue for a 150-lead shop. This is a planning model, not a case study.
Your website, CRM, phone numbers, workflows, scripts, and handoff docs stay in your accounts.
The workflow separates burst-pipe and no-water emergencies from drips, quotes, and routine service.
The demo is designed around after-hours water emergencies, weekend overflow, and the speed that wins the high-ticket job.
Common questions
No. The system captures and prioritizes leads, then routes them to your approved dispatcher, owner, or CRM process. A true emergency always reaches a human fast.
Yes, as an intake and routing layer. It collects context, scores urgency, and triggers the right callback path without promising diagnosis or availability. Gas, sewage, and flooding route straight to a human.
The first build can run beside those systems. Direct integrations depend on the platform, account access, and API/export options.
Yes, after opt-in, unsubscribe language, sender setup, and frequency caps are configured. The demo keeps those rules visible instead of burying them.
Only business workflow information: company, contact, service area, tools, lead volume, after-hours process, and the biggest revenue leak.
Start with the emergency lane
We will review your lead intake, after-hours coverage, callback speed, estimate follow-up, review flow, and past-customer reactivation opportunities. The big platforms are built for big operations. I personally build and run yours, and you can call me.
Do not include payment details, private customer notes, gate codes, access instructions, or emergency details that should remain inside your dispatch system.